SCRAM

Date: 22nd June 2019 Location: Sections: Cub Scouts

It’s Time To SCRAM!

SCRAM is the Surrey Scouts triennial county activity day for Cubs.

We are delighted to announce the launch of SCRAM 2019!

The triennial event for Surrey Cub Scouts will be held at Hook Road Arena on the 22nd June 2019.  If your pack has been before, you will know what good things are in store!  If you have never been before or are new to Scouting, prepare to be amazed!  It really is a day to remember!

2000 Cubs and their leaders gather for a day of amazing activities and fun. Each pack offers an activity to complement the larger bought in activities – the Cubs just SCRAM trying them all!

Book the date and get registered!

SCRAM Information

SCRAM Information

SCRAM 2019 will take place on Sat 22nd June at Hook Road Arena.

SCRAM Fees
Cubs: £20.00 (plus transport from your District)
Leaders: Free

Event Details

Venue: Hook Road Arena

Times: 10.00-16.00

Each group is responsible for arranging their own transport to and from the event. To ease congestion, please seriously consider travelling by mini bus or coach, rather than cars.

In order to secure your registration, a deposit of £60 is required at the time of registration. Details of where to send the payment will be emailed to you within a few minutes of receiving your registration.

SCRAM Registration

SCRAM Registration

Welcome to the SCRAM Online Booking System

SCRAM is a triennial activity day for Cubs from Surrey. Leaders of Cub Packs will need to register their interest using this system and send a £60 deposit before 31st January 2019. Register now!

Final numbers will be due on 30th April 2019.

Click HERE to register the interest of your Cub Pack

If you have any more questions regarding SCRAM, please get in touch with us via scrambookings@surrey-scouts.org.uk.

Activity Providers, Service Teams and other adults that will be helping with SCRAM (and not connected with a registered group) will be invited to register themselves at a later stage.

SCRAM Payments

SCRAM Payments

 Making a payment for SCRAM

The SCRAM Administration Team would prefer all payments via BACS. In order to pay via this method, you will need the information below:

CAF Bank

Sort Code : 40-52-40
Account No : 00013107

Please use payment reference: SCR19/12345 followed by your booking reference

For example, if the 99th Bentley Copse had the booking reference 12345, the reference would be: SCR19/12345

If your Group is unable to pay via BACS, please make out a cheque payable to Surrey County Scout Council and send it along with your booking receipt, which will be sent to you via email automatically once you have registered, to:

SCRAM Administration
County Office
Bentley Copse Scout Campsite
Hound House Road
Shere
Guildford
Surrey
GU5 9JH

Once your payment has been received, you will receive and email confirming your payment. These payments are also viewable from the View Payments and Balance page on the online booking system.

SCRAM Activities

SCRAM Activities

Help Make SCRAM Special!

The main reason SCRAM has been so successful for many years is because of the volume and variety of activities that are available at the event. Whilst a number of these activities will be provided by Commercial Organisations and Specialist Scouting Teams, the vast majority of the activities provided are run by volunteer leaders and members of the Scout Network and Scout Active Support Units.

The expectation is that every Cub Pack will provide an activity at least one activity at the event. In most cases leaders of Cub Packs will be able to staff these activities but it is always sensible to gain additional support from parents and other leaders to ensure that activities can run for the whole session and ensure at least one leader is available to support the members of their pack.

A list of previous activities is provided below; however we do encourage anyone with new and exciting activities for the event.

We are now asking all registered groups and any additional providers to register their activity using the online booking system. This will allow the Activities Team to review the activities and approve any budget that may be required. Whilst some repetition is acceptable due to the size of the event, we are sure you will understand that too much repetition would be detrimental and therefore we do reserve the right to ask you to consider an alternative activity should this occur. This will be allocated on a first come first served basis.

To register please visit the online booking system, if you already have a login, please use this and register your activity from the menu link provided: https://bookings.surrey-scouts.org.uk/scram/.

Activities from Previous SCRAM events include:

Activity Activity Activity Activity Activity
Aircraft Landing simulator Assault course Badge making Ball raising maze Ballistas
Battleships Beat the goalie Blindfold maze game Boat racing Bouncy famer
Bracelets Bush tucker trials Buzzer maze Catapults Catch a rat!
Cave Olympics Circus skills Countersteering bike Crockery smash Crossbows
Digger driving Dizzy goals Drive the nail Duck racing Dunk tank
Face painting Field gun race Frisbee noughts and crosses Giant steady hand game Giant twister
Gibbon/slacklines God’s eye weaving Golf targets Grass skis Higher or lower card game
Highland games Hickey shootout Hoopla Japanese pillow fighting Kite making
Large bubbles Large obstacle course Lego car challenge Lego creativity challenges Lego walk of pain
Let’s fire Lucky dip Egg box spiders Metal detecting Minefield
Mini-golf Mini-torches Mocktails Monster munch Naughty numbers orienteering
Nerf gun target range Origami Paintball alley Pancakes Paper aeroplane competition
Penalty shootout Plywood caving system Popcorn cooking Road signs bingo Rope making
Silly skittles Slate grinding Smores on Swedish logs Smurf relay race Soft archery
Spaghetti towers Splat the rat Stepping stones Stilt race challenge Table top racing game
Target practice The Blackhole The invisible maze Tin can alley Tray and car racing
Tug of war Water cannons Water gun tine can alley Water rockets Wet welly wanging
Willow fish Wobbly horse Woggle making

 

SCRAM Service Teams

SCRAM Service Teams

There are three opportunities to be involved in SCRAM Service Teams:

  • The Site Team – download a role profile HERE
  • The Activities Team – download a role profile HERE
  • The Media Team – download a role profile HERE

To register for a service team click

  • Explorer Scouts: HERE
  • Adults: HERE

SCRAM Leader Support

SCRAM Leader Support

The role of the Leader in SCRAM is:

  • To promote SCRAM to the cubs.
  • To send out materials advertising SCRAM to the cubs.
  • To register the pack and give preliminary numbers.
  • To provide an activity for the event. Liaise with ADC to ensure activities are not being replicated.  The SCRAM team will notify a pack if their activity has already been offered several times by other packs across the county.  For example, Stomp/water rockets are offered by many packs and if too many are provided, the range of activities becomes restricted.
  • To provide a well-considered Risk Assessment (RA) for the activity, preferably using the SCRAM RA form.  If a generic RA form is used, please ensure that the extra information requested on the SCRAM RA form is provided.
  • Ensure there are enough leaders to support the activity as well as giving leaders time for a break and a chance to wander around the event.  It is worth finding parental help or help from other sections.
  • Ensure that all adults helping have a DBS.
  • If you are a small pack and don’t think you can manage to find enough adults to attend, work with your DC to see if there is another pack that you can join.
  • To provide final numbers to the booking site.
  • To ensure that health forms are filled in.
    Ensure that cubs and adults all have their forms returned.
  • Ensure that cubs and leaders have their wristband for entry to the site.
  • Ensure that activities are either set up the night before the event or before the event opens in the morning.  Vehicular access will not be allowed after an appointed time once the site begins to fill up.
  • Arrange transport.  Some Districts will arrange coaches and others, closer to the site, will arrange for cubs to be dropped off.  Liaise with your District to find out how it works for you at local level.  If travelling separately, arrange a system of meeting the cubs so they can go onto the site together.
  • Supervise cubs at lunchtime.  All activities will stop to ensure that leaders have a break. This might be where having some spare adult hands will be of especial use.
  • Check the lost property for random scarves and trainers before you leave!
  • Ensure that your expense claims are handed in.  Payment will be by BACS.

SCRAM ADC Support

SCRAM ADC Support

The role of the ADC in SCRAM is:

  • Promote SCRAM amongst the cub packs
  • Ensure that each pack has the opportunity to attend
  • Ensure that each pack attending provides an activity.  If small packs are combining to support each other with leader numbers, then seek agreement from the SCRAM team that they can offer one activity between them.  This is usually not an issue and is a support mechanism to help smaller packs attend. Only a member of the activities team can agree to this in order to ensure that we do provide enough activities for the numbers.
  • Help packs to understand that SCRAM is different to Bazzaz and that leaders are expected to run bases and not walk around with the cubs.
  • Help leaders to consider using parental help on the day to staff bases.  This will ensure some downtime for leaders so they can have a look around and it can also be a very useful recruitment tool
  • Ensure that all Risk Assessments are completed and returned on time
  • Arrange for the collection and distribution of badges, wristbands etc before the event
  • Liaise with the packs on transport issues if packs are coming as Districts
  • Liaise with the SCRAM team if issues arise in the planning or preparation stages for the event
  • Arrange for a District tent to be put up to serve as a base for bags etc and arrange for a team to put this tent up the night before or early on the morning before the cubs arrive.
  • Support packs with lunchtime supervision
  • Ensure that all cubs from your district are accounted for as they leave the site.
  • Liaise with your SASU to get them to support or provide an event
  • Register names of themselves and other district attendees who will be attending the event using the log-in details provided. This should include ensuring and SASU, District Leaders, District Team or other supporters not connected are registered.

SCRAM FAQs

SCRAM FAQs

Frequently asked questions

How much does SCRAM Cost?
The budget for SCRAM is run very tightly.  The cost of the event itself is £20 per attendee which covers site hire, activity hire and provision, badges, infrastructure etc.  You will need to add the cost of transport to the event cost.  Many districts will help out with transport costs to reduce the overall cost for members.

Why does each pack have to run an activity?

We buy in some key activities but for the event to be a success, over 2000 cubs need to be entertained.  Cubs have all sorts of interests and we don’t want them to spend all day queuing for the bigger rides.  The sheer variety and creativity provided by the groups makes SCRAM an exciting event for the cubs and to do that all leaders are asked to help with activities.  In the end it is a matter of logistics.  Packs bringing cubs expect them to be entertained for the day and we rely on the cub leadership to help.  It keeps the costs down.

I don’t have many cubs or leaders coming.  Do I still need to run an activity?

Obviously we want there to be as many activities as possible.  If you only have a few cubs and have combined with another pack to ensure attendance it is usually possible to run one activity between the packs. This should be agreed with the SCRAM activities team first who will always want to be supportive.  If you have lots of cubs attending, it is expected that an activity will be provided.  It would be worth asking parents and other section leaders for help.

What first aid facilities are available?
We have a centralised 1st aid provision.  Leaders are not expected to be dealing with 1st aid issues whilst running bases.

Do I need to provide drinks for my cubs?
Each District should provide a drink station that can be used by cubs in their activity area.  There will be centralised drink stations too.

Can we camp at the site?
It is not possible to camp at the site.

What parking is available?
Hook Road Arena has plenty of parking available.  Coaches will be asked to leave the site after drop off and will be guided back onto a specific area of the site for collection.

Can I drive onto the site?
You will be able to access the site with a vehicle on the Friday evening and at restricted times before the event.  Once the site has been cleared of cubs, there will be vehicular access on the Saturday.

Can parents come on to the site at the end of the event?
Cubs will be escorted to designated pick-up points.  Parents will not be invited to enter the site as a part of Safeguarding procedures.  Should a parent need to enter the site, they will be escorted.

Can I swap attendees if one cub drops out at the last minute and another one can come in their place?
Yes you can swap attendees on the online booking system. If you need to swap participants on the day, you’ll need to visit the late registrations tent on arrival.

Do I need to provide a tent for bags etc?
Each district is required to have a district tent for cubs to store their bags/coats/lunches in.  Cubs will return to that tent area at lunch time to be supervised by their leaders.  Party tents should be secured effectively to protect them from the wind.

Do I need to bring my own chairs and tables for my activity?
There will not be a supply of tables so activity providers should bring their own tables and chairs.

Will each activity area be roped off?
The districts will be given an allocated area in which to run their activities.  This will allow leaders from different groups in the same district to support each other.  Many activities do not need roping off but if a pack wishes their activity to be roped off for health and safety reasons, they should provide the necessary equipment to do so.

Can leaders bring their children?
Leaders should not be bringing their non-cub age children expecting them to be participants.  It may be necessary for some leaders to being their children because of childcare and they will need to be supervised by the leaders.  Cubs will always get priority on activities but it may be possible for non-cubs to join in some activities.

What toilets are available?
Toilet blocks will be brought onto the site.  Toilets for those with disabilities will be provided.

Do I have to escort the cubs round the site?
Leaders are not expected to escort cubs round the site.  The cubs go round with their friends.  They meet up with their leaders at lunchtime because the leaders are running activities at other times.  Leaders normally manage to find time to have a wander round the site and look at activities.

How do I claim my expenses?
You fill in a claims form and submit it to the County office (on the day or just after) and you will be paid by BACS.

SCRAM Team

Name Role
Alistair Tickett

SCRAM Event Leader

Deputy County Commissioner (Media and Comms)

Katy Cozens

Admin & County Office Manager

GSL Shalford

 

Kevin Yeo

Admin and Booking Site

GSL Ripley

Carl Whitehead

Site Manager

SSEST Leader

Steve Valiant

Activities Team – Internal

ADC (Cub Scouts) Runnymede

Claire Torkington

Activities Team (External)

ACSL Banstead

Ian Macqueen

Deputy County Commissioner (events)

Max Harvey

County Communications Manager (Media)

ACSl Walton & Weybridge

Jan Jobson

Assistant County Commissioner (CS)

SCRAM Gallery

See the SCRAM Gallery HERE or watch it below:


Put your phone down and what are you left with? Just teamwork, courage and the skills to succeed.’
Bear Grylls, Chief Scout Bear Grylls