SCRAM

SCRAM 2026 will take place on Sat 20th June 2026 at Apps Court Farm, Hurst Rd, Walton-on-Thames KT12 2EG

SCRAM Fees
Cubs and Brownies: £27.50 (plus transport from your District)
Leaders: Free

Event Details

Venue: Apps Court Farm

Times: 10.00-16.00

Each group is responsible for arranging their own transport to and from the event. To ease congestion, please consider travelling by mini bus or coach, rather than cars.

In order to secure your registration, a deposit of £110 is required on registration, and by 31st January 2026. Details of where to send the payment will be emailed to you within a few minutes of receiving your registration.

SCRAM is a triennial activity day for Cubs and Brownies from Surrey. Leaders of Cub Packs and Brownie Units will need to register their interest using this system and send a £110 deposit before 31st January 2026. Register now!

Final numbers and payment is due on 22nd May 2026.

Click HERE to register the interest of your Cub Pack or Brownie Unit

If you have any more questions regarding SCRAM, please get in touch with us via scram@surrey-scouts.org.uk.

Activity Providers, Service Teams and other adults that will be helping with SCRAM (and not connected with a registered group) will be invited to register themselves at a later stage.

Final payments are required by 22nd May 2026.

The SCRAM Administration Team would prefer all payments via BACS. In order to pay via this method, you will need the information below:

CAF Bank

Sort Code : 40-52-40
Account No : 00013107

Please use payment reference: SCR26/12345 followed by your booking reference

For example, if the 99th Bentley Copse had the booking reference 12345, the reference would be: SCR26/12345

If your Group is unable to pay via BACS, please make out a cheque payable to Surrey County Scout Council and send it along with your booking receipt, which will be sent to you via email automatically once you have registered, to:

SCRAM Administration, County Office, 3 Skimmer Street, Holmewood, Chesterfield, Derbyshire, S42 5WJ

Once your payment has been received, you will receive an email confirming your payment. These payments are also viewable from the View Payments and Balance page on the online booking system.  Please note the system is updated manually – please allow time for this database to be updated.

Help Make SCRAM Special!

The main reason SCRAM has been so successful for many years is because of the volume and variety of activities that are available at the event. Whilst a number of these activities will be provided by Commercial Organisations and Specialist Scouting Teams, the vast majority of the activities provided are run by volunteer leaders and members of the Scout Network and Scout Active Support Units.

The expectation is that every Cub Pack and Brownie Unit will provide at least one activity at the event. In most cases leaders of Cub Packs and Brownie Units will be able to staff these activities but it is always sensible to gain additional support from parents and other leaders to ensure that activities can run for the whole session and ensure at least one leader is available to support the members of their pack/unit.  All adults are required to have a DBS.

A list of previous activities is provided below; however we do encourage anyone with new and exciting activities for the event.

We are now asking all registered groups and any additional providers to register their activity using the online booking system. This will allow the Activities Team to review the activities and approve any budget that may be required. Whilst some repetition is acceptable due to the size of the event, we are sure you will understand that too much repetition would be detrimental and therefore we do reserve the right to ask you to consider an alternative activity should this occur. This will be allocated on a first come first served basis.

To register please visit the online booking system, if you already have a login, please use this and register your activity from the menu link provided: https://bookings.surrey-scouts.org.uk/scram/.

Example activities from previous SCRAM events include:

SCRAM Service Teams

There are three opportunities to be involved in SCRAM Service Teams:

• The Site Team (click for role description)
• The Activities Team (click for role description)
• The Media Team (click for role description)

To register for a service team please use the links below.

• Explorer Scouts / Rangers: HERE
• Adults: HERE

Key documents can be found below for download and use.  Others will be added as we get closer to the event.

SCRAM 2026 poster

The role of the Leader in SCRAM is:

• To promote SCRAM to the cubs or brownies
• To send out materials advertising SCRAM to the cubs or brownies.
• To register the pack and give preliminary numbers.
• To provide an activity for the event. Liaise with Assistant District Commissioner or Division Commissioner to ensure activities are not being replicated.  The SCRAM team will notify a pack or unit if their activity has already been offered several times by other packs or units across the county.  For example, Stomp/water rockets are offered by many packs/units and if too many are provided, the range of activities becomes restricted.
• To provide a well-considered Risk Assessment (RA) for the activity.
• Ensure there are enough leaders to support the activity as well as giving leaders time for a break and a chance to wander around the event.  It is worth finding parental help or help from other sections.
• Ensure that all adults helping have a DBS, and for adult members of Girlguiding have an active role on GO with the relevant safer guiding training for their role
• If you are a small pack or unit and don’t think you can manage to find enough adults to attend, work with your Assistant District Commissioner or Divisional Commissioner to see if there is another pack or unit that you can join.
• To provide final numbers to the booking site.
• To ensure that health forms are filled in.
  Ensure that cubs, brownies and adults all have their forms returned.
• Ensure that cubs, brownies and leaders have the correct personalised wristband for entry to the site.
• Ensure that activities are either set up the night before the event or before the event opens in the morning.  Vehicular access will not be allowed after an appointed time once the site begins to fill up.
• Arrange transport.  Some Districts will arrange coaches and others, closer to the site, will arrange for cubs and brownies to be dropped off.  Liaise with your District to find out how it works for you at local level.  If travelling separately, arrange a system of meeting the cubs or brownies so they can go onto the site together.
• Supervise cubs and brownies at lunchtime.  All activities will stop to ensure that leaders have a break. This might be where having some spare adult hands will be of benefit.
• Check the lost property for random scarves and trainers before you leave!
• Ensure that your expense claims are handed in.  Payment will be by BACS.

The role of the Assistant District Commissioner in SCRAM is:

• Promote SCRAM amongst the cub packs and brownie units
• Ensure that each pack or unit has the opportunity to attend
• Ensure that each pack or unit attending provides an activity.  If small packs or units are combining to support each other with leader numbers, then seek agreement from the SCRAM team that they can offer one activity between them.  This is usually not an issue and is a support mechanism to help smaller packs and units attend. Only a member of the activities team can agree to this in order to ensure that we do provide enough activities for the numbers.
• Help packs and units to understand that SCRAM is different to Bazzaz and that leaders are not expected to walk around with the cubs or brownies.
• Help leaders to consider using parental help on the day to staff bases.  This will ensure some downtime for leaders so they can have a look around and it can also be a very useful recruitment tool
• Ensure that all Risk Assessments are completed and returned on time
• Arrange for the collection and distribution of badges, wristbands etc before the event
• Liaise with the packs or units on transport issues if packs or units are coming as Districts
• Liaise with the SCRAM team if issues arise in the planning or preparation stages for the event
• Arrange for a District tent to be put up to serve as a base for bags etc and arrange for a team to put this tent up the night before or early on the morning before the cubs or brownies arrive.
• Support packs or units with lunchtime supervision
• Ensure that all cubs or brownies from your district are accounted for as they leave the site.
• Liaise with your SASU or Support Units to get them to support or provide an event
• Register names of themselves and other district attendees who will be attending the event using the log-in details provided. This should include ensuring and SASU, Support Units, District Leaders, District Team or other supporters not connected are registered.

How much does SCRAM Cost?
The budget for SCRAM is run very tightly.  The cost of the event itself is £27.50 per attendee which covers site hire, activity hire and provision, badges, infrastructure etc.  You will need to add the cost of transport to the event cost.  Many districts/divisions will help out with transport costs to reduce the overall cost for members.

Why does each pack have to run an activity?

We buy in some key activities but for the event to be a success, over 2000 cubs and brownies need to be entertained.  Cubs and brownies have all sorts of interests and we don’t want them to spend all day queuing for the bigger rides.  The sheer variety and creativity provided by the groups makes SCRAM an exciting event for the cubs and brownies and to do that all leaders are asked to help with activities.  In the end it is a matter of logistics.  Packs and units bringing cubs and brownies expect them to be entertained for the day and we rely on the cub and brownies leadership to help.  It keeps the costs down.

I don’t have many cubs, brownies or leaders coming.  Do I still need to run an activity?

Obviously we want there to be as many activities as possible.  If you only have a few cubs or brownies and have combined with another pack or unit to ensure attendance it is usually possible to run one activity between the packs. This should be agreed with the SCRAM activities team first who will always want to be supportive.  If you have lots of cubs or brownies attending, it is expected that an activity will be provided.  It would be worth asking parents and other section leaders for help.

What first aid facilities are available?
We have a centralised 1st aid provision.  Leaders are not expected to be dealing with 1st aid issues whilst running bases.

Do I need to provide drinks for my cubs?
Each District should provide a drink station that can be used by cubs or brownies in their activity area.  There will be a centralised water point too.

Can we camp at the site?
It is not possible to camp at the site.

Do all adults need a DBS?

All adults will require a current DBS.  This is because, whilst there will be plenty of adults on site, they will have unsupervised access to children when moving around the site.

Scouting

All adults attending through Scouting require a full role on the new membership system, including a DBS and internal checks, and any relevant training for their role. Whilst Safety and Safeguarding training is not required learning for all roles, we would encourage all adults attending to complete this training.

For those who do not have these courses as required, you can login to learn.scouts.org.uk and navigate to “Explore Learning” where you will be able to search for the two courses.  They are both online and shouldn’t take too long.

Girlguiding

All volunteers attending through Girlguiding need to have completed the recruitment and vetting process and at the time of the event have:

• • an active role on GO
  • a valid DBS
  • have the relevant safer guiding training for their role

In Scouting, the role of Occasional Helper has been discontinued.  How can I arrange a DBS without making the adults helping on the day as a one-off undertake training?

They can be added under the Group “Helpers” team as “Non-Member, Needs Disclosure” which is a role that doesn’t need to do training as per the latest role table from HQ.

What parking is available?
Apps Court Farm has plenty of parking available.  Coaches will be asked to leave the site after drop off and will be guided back onto a specific area of the site for collection.  There is no all-day parking available onsite for coaches.

Can I drive onto the site?
You will be able to access the site with a vehicle on the Friday evening and at restricted times before the event.  Once the site has been cleared of cubs and brownies, there will be vehicular access on the Saturday.

When is there vehicular access to set up district tents and activities?

You can set set up activities and district tents from 1pm on Friday lunchtime.  All vehicles will need to be off site by 8.30am on Saturday morning to make it safe for the Cubs and Brownies to arrive.

Can parents come on to the site at the end of the event?
Cubs and brownies will be escorted to designated pick-up points.  Parents will not be invited to enter the site as a part of Safeguarding procedures.  Should a parent need to enter the site, they will be escorted.

Can I swap attendees if one cub/brownie drops out at the last minute and another one can come in their place?
Yes you can swap attendees on the online booking system. If you need to swap participants on the day, you’ll need to visit the late registrations tent on arrival.

Should uniform be worn?
Yes, everyone should arrive/leave in uniform although young people may leave their sweatshirts at their base tent.

What happens at lunchtime?
There will be an official break at 12.30 and will last for half an hour.

Do I need to provide a tent for bags etc?
Each district/division is required to have a district/division tent for cubs or brownies to store their bags/coats/lunches in.  Cubs or brownies will return to that tent area at lunch time to be supervised by their leaders.  Party tents should be secured effectively to protect them from the wind.

Do I need to bring my own chairs and tables for my activity?
There will not be a supply of tables so activity providers should bring their own tables and chairs.

Will each activity area be roped off?
The districts/divisions will be given an allocated area in which to run their activities.  This will allow leaders from different groups in the same district/division to support each other.  Many activities do not need roping off but if a pack or unit wishes their activity to be roped off for health and safety reasons, they should provide the necessary equipment to do so.

Can leaders bring their children?
Leaders should not be bringing their non-cub/brownie age children expecting them to be participants.  It may be necessary for some leaders to being their children because of childcare and they will need to be supervised by the leaders.  Cubs and brownies will always get priority on activities but it may be possible for non-cubs/brownies to join in some activities.

What toilets are available?
Toilet blocks will be brought onto the site.  Toilets for those with disabilities will be provided.

Do I have to escort the cubs/brownies round the site?
Leaders are not expected to escort cubs or brownies round the site.  The cubs and brownies go round with their friends.  They meet up with their leaders at lunchtime because the leaders are running activities at other times.  Leaders normally manage to find time to have a wander round the site and look at activities.

How do I claim my expenses?
You fill in a claims form and submit it to the Surrey Scouts County Office (on the day or just after) and you will be paid by BACS.

See the SCRAM 2023 Gallery HERE.

Click HERE for the SCRAM 2023 video.