Scoutabout 2022

Between: 1st July 2022 - 3rd July 2022 Location: South of England Showground, Ardingly Sections: Scouts, Adult Volunteers Event Organiser: Paul Iverson

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We’re planning that 2022 will have all the usual activities and excitement plus much more! So if you’ll be a Scout or Guide in 2022, make sure you come to this once in a lifetime event. Put the event in your diary now and ask your leaders to do the same!

You can also take a look at our event video from Scoutabout 2017.

What is Scoutabout?

Scoutabout is an extraordinary event that only happens once every three years – 5,000 Scouts and Guides aged between 10 and 14 from all over Surrey participating in a weekend of fun, learning and activities.

Where is Surrey Scoutabout?

At the South East of England Showground, Ardingly, West Sussex – the only local place big enough to take us all!

When is it?

Scoutabout happens every 3 years and the next event will be on the weekend of 1^st – 3^rd July 2022.

So what happens at Scoutabout?

Scoutabout offers over 200 activities including – Caving, Canoeing, Paragliding (pre-booked only), Archery, Rock Climbing, Abseiling, Crafts, Shooting and all sorts of other activities!

View the Sway!

Scoutabout Information

Scoutabout Fees

Scouts / Guides: £38 for the weekend

Leaders / Central Staff: £14 for the weekend

Young Leaders: £14 for the weekend

Adult Day Visitors: £5 for the weekend

Pitch and Strike – Free – up to 10pm Friday and after midday Sunday.

These prices include camping fees and activities. Each group will need to bring their own camping and catering equipment and is required to bring their own food.

Each group is responsible for arranging their own transport to and from the event. To ease congestion, please seriously consider travelling by minibus or coach rather than cars. Both mini buses and coaches will be allocated ‘Fast Track’ entry into the site.

In order to secure your registration, a non-refundable deposit of £100 is required at the time of registration. Details of where to send the payment will be emailed to you within a few minutes of receiving your registration.

Phase 1 – Register Troop or Unit by 31st January 2022

Phase 2 – Register activities and upload risk assessment – opens January 2022

Phase 3 – Register participants’ full details from 1st February 2022

Scoutabout Registration

Welcome to the Scoutabout Online Booking System

Scoutabout is a weekend activity camp for Scouts and Guides from Surrey. Leaders of Scout Troops and Guide Units will be contacted by Scoutabout Admin to roll over 2020 deposits but we also need to check the contact details are still correct or updated.

Further details about Scoutabout 2022 can be found on this event page.

If you have any questions regarding Scoutabout, please contact bookings@scoutabout.org.uk.

Activity Providers, Service Teams and other adults that will be helping with Scoutabout (and not connected with a registered group) can also register HERE.

Click HERE to register the interest of your Scout Troop or Guide Unit.

Making a payment for Scoutabout

The Scoutabout Administration Team would prefer all payments via BACS. In order to pay via this method, you will need the information below:

CAF Bank

Sort Code : 40-52-40

Account No : 00013107

Please use payment reference: SAB22 followed by your booking reference.

For example, if the 99th Bentley Copse had the booking reference 12345, the reference would be: SAB2212345

If your Group is unable to pay via BACS, please make out a cheque payable to Surrey County Scout Council and send it along with your booking receipt, which will be sent to you via email automatically once you have registered to:

Scoutabout Administration

County Office

Bentley Copse Scout Campsite

Hound House Road

Shere

Guildford

Surrey

GU5 9JH

Once your payment has been received, you will receive and email confirming your payment. These payments are also viewable from the View Payments and Balance page on the online booking system.

Scoutabout Activities

Help Make Scoutabout Special

The main reason Scoutabout has been so successful for many years, is because of the volume and variety of Activities that are available at the event. Whilst a number of these activities will be provided by Commercial Organisations and Specialist Scouting Teams, the vast majority of the activities provided are run by volunteer Leaders and Members of the Scout Network, Scout Active Support and Trefoil Guild.

The expectation is that every Scout Troop or Guide Unit will provide an activity at least one activity at the event. In most cases leaders of Scout Troops and Guide Units will be able to staff these activities, it is always sensible to gain additional support from Parents and other leaders to ensure that activities can run for the whole session and ensure at least one leader is available to support the members of their troop or unit.

We are now asking all registered groups and any additional providers to register their activity using the online booking system. This will allow the Activities Team to review the activities and approve any budget that may be required. Whilst some repetition is acceptable due to the size of the event, we are sure you will understand that too much repetition would be detrimental and therefore we do reserve the right to ask you to consider an alternative activity should this occur. This will be allocated on a first come first served basis.

When planning your activity, please consider carefully the impact of single use plastic such as cups and if at all possible, act to minimise the use of single use plastic.

To register please visit the online booking system, if you already have a login, please use this and register your activity via the booking site here.

A list of previous activities is provided below; however we do encourage anyone with new and exciting activities for the event.

Activity	Activity	Activity	Activity	Activity
AA Demo Car	Abseil wall	Aerial runway	Air rifle shooting	Amateur radio station
Animal key rings	Archery	Astrodome	Backwoods cooking	Badge making
Balancing act	Ballista	Ball giant maze	Bannock making and cooking	Baseline compass course
Basic first aid	Bead critter key rings	Bead flag fridge magnets	Bead flags	Beany ducks
Beep test	Belgian box	Belt branding	Black hole (caving)	Blacksmith
Blind volleyball	Bobbin challenge	Bootlace race	Bottletop badges	Boules
Bouncy boxing	Bouncy castle	Bouncy slide	Box cricket	Box Kart races
Branding	Bucking bronco	Build a pyramid	Bumble bees on pencil tops	Bungee run
Bungee trampoline	Camp fire biscuits	Camp mirrors	Candle dipping	Candle holders
Candle leaf printing	Candle making	Candle painting	Candyfloss & coconuts	Catapult target range
Catch a fish	CD clocks	CD greeting cards	CD pots and pulses	Chariot building and racing
Chinese tattoos	Circus skills	Climb the rock	Climbing wall	Coconut shy
Coloured hairspray	Computer games	Computer survival challenge	Cooking	Copper bangles
Cork coasters	Crazy golf	Croquet	Cross cut logging time trials	Crossbow target shooting
Deadman’s crawl	Decorated apples	Decorated drinks bottles	Decorated Glass tealight holders	Decorated welly pegs
DIY makeover	Drainpipe challenge	Driving lessons	Drone challenge	Drum workshop
Duel @Soaky Corral	Dunk tank	Elasticated bead bracelets	Encaustic art	Engine building
Face painting	Fastest goal	Fencing experience	Four man ski races	Fridge magnets
Friendship bracelets	Friendship people	Frisbee golf	Funky foam key rings	Funny hair Dos
Game zone	Get knotted	Giant bagatelle	Giant chess	Giant connect games
Giant dominoes	Giant Jenga	Giant pick up sticks	Giant puzzles	Giant snakes and ladders
Gant twister	Gladiator games	Glass engraving	Glass painting	Glider making
Go karts	Golf clipping challenge	Grass heads	Grass skiing	Grass sledging
Greeting cards	Gun run	Hair braiding	Hama beads craft	Harley Davidson
Henna painting	High ropes	Hike tent pitching competition	Holy water	Hook a bottle of pop
Horse racing	Horse shoe tossing	Hot air balloon	Human TT football	Ice climbing
Ice hockey	Icing and decorating biscuits	Inflatable equaliser game	Inflatable obstacle course	Insect gliders
Japanese braiding	JCB driving	Jet skis	Jewellery making	Judo
Karaoke	Karate/Self defence	Key rings	Kite making	Laminated bookmarks
Large bubble making	Laser clay pigeon shoot	Lawn darts competition	Leather craft	Live steam railway
Macramé Love Knot Pin	Making juggling balls	Map symbol bingo	Maze	Milk crate stacking
Mind game	Minefield	Mini craft boxes	Mini motorbikes	Mini pioneering
Mobile climbing wall	Monkey bike and unicycle	Morris dancing	Mud slide	Nail painting
New age Kurling	Orienteering	Origami	Painting spoons	Pancake making
Paper rockets	Paper spirals	Paperfold cards	Parascending	Party coasters
Perfume making	Pick up sticks	Pillow fighting	Plane table plotting	Plastercasts
Pogo sticks	Pole lathe turning	Pom pom bugs and origami	Porcelain painting	Puppetry
Pushball	Puzzle challenge	Pyrography	Quad bikes	Racing mini
Radio controlled bomb run	Radio controlled cars	Red rose buttonhole	Ring the bell	Roll a car
Rope making and knots	Rotating climbing wall	Rounders	Scalextric grand prix	Scoubidou Pens/pencils
Scoubidou key rings	Scoubidou woggles	Sedan chair racing	Sensor barrel	Sequin hearts
Skittle alley	Slippery pole	Smokey tiles	Snakes and ladders	Snorkelling and scuba
Space hoppers	Splat the rat	Sponge bulls eye games	Stained glass pictures	Stilt football
Stilt walking	Stress balls	Super frisbee	Surf simulator	Syd the snake pencils
Tag rugby	Tangram puzzles	Team building	Team challenges	Tent peg making
Tetris square	Tile painting	Tissue honeycomb fruits	Totem pole carving	Trampolines
Trapeze	Trebuchet	Trek cart race	Trick bicycles	Twig race
Twirlygigs	Tye dyeing	Umbrella golf	Volleyball	Wall of hands
Water divining	Water rockets	Water tube	Water wars	Wellie throwing
Windchimes	Window decoration	Woggle making	Wound make-up

Scoutabout Service Teams

Scoutabout is a large activity camp for Scouts and Guides held over the weekend of 1^st to 3^rd July 2022. The event is attended by approximately 5000 young people and over 1000 leaders.

The Scoutabout Team is currently looking for individuals willing to help support the smooth running of the event during the weekend. They are open to adults as well as Explorer Scouts and Senior Section Guides aged between 14 and 18. This year’s teams are:

Scoutabout Activities Team 2022

Scoutabout Catering Team 2022

Scoutabout Fire Safety Team 2022

Scoutabout 1st Aid Team 2022

Scoutabout Gate Team 2022

Scoutabout Media Team 2022

Scoutabout Explorer and Ranger service team advert 2022

Scoutabout FM Team 2022

Scoutabout Site Team 2022

Scoutabout Stewarding Team 2022

Scoutabout Tuck Shop Team 2022

Further details about a Service Team can be found by clicking on their name.

For Leaders, Helpers, Sectional Assistants, Scout Network, Senior Section Members over 18 years old, Trefoil Guild and Scout Active Support Members there are several opportunities including the Stewarding Team, Catering Team (supporting the 200 or so Service Team Members that will be running the event) as well as general support with Activities etc.

To register your interest, please click on the correct link below:

Explorer / Rangers click HERE

Adult members click HERE.

Scoutabout Documents and Downloads

Find what you need below (links will go live as the documents are produced):

Scoutabout poster 2022

Scoutabout Explorer and Ranger service team advert 2022

Initial Information for Leaders

Scoutabout 2022 Clothing

Parascending forms (Word) Parascending forms (PDF)

Risk Assessment form

Risk Assessment Guidance

Site Map

Permission to Camp Health and Activity Permission Form Instructions (video relating to Beavers Go Wild but same process)

Final Details for Leaders 2022

Event Timetable

Scoutabout Expense Form

Leader Support

Scoutabout Leader Support Information

The role of the Leader in Scoutabout is:

To promote Scoutabout to the Scouts/Guides.
To send out materials advertising Scoutabout to the Scouts/Guides.
To register and give preliminary numbers for your Troop/Unit.
To provide an activity for the event. Scoutabout anticipates approx. 4,500 Scouts and Guides will attend and we need over 200 activities to make this activity camp as successful as previous years.
To provide a well-considered Risk Assessment (RA) for the activity, preferably using the Scoutabout RA form. If a generic RA form is used, please ensure that the extra information requested on the Scoutabout RA form is provided.
Ensure there are enough leaders to support the activity as well as giving leaders time for a break and a chance to wander around the event. It is worth finding parental help or help from Leaders of other sections.
Ensure that all adults helping have a DBS.
To provide final numbers to the booking site.
To ensure that health forms are filled in.
Ensure that Scouts/Guides and adults all have their forms returned.
Ensure that Scouts/Guides and leaders have their wristband for entry to the site.
Ensure that activities are set up and ready before the activity sessions start. Vehicular access will be restricted during Scoutabout
Work with your District/Division to provide appropriate transport for equipment and Scouts/Guides. Coaches and minibuses will be fast-tracked
Work with your District/Division to provide central catering. This reduces the amount of equipment required, reduces the potential fire risks and reduces the number of caterers required
We do not expect Scouts/Guides to be accompanied by leaders during the activity sessions but they are still your responsibility.
You are responsible for your Scouts/Guides behaviour, health, hygiene and happiness. Scoutabout, will provide adult assistance, first aid etc to support you.
Check the lost property for random scarves and trainers before you leave!
Arrange time to walk around the activity sites, make contacts, pinch ideas, network and enjoy yourselves!
Ensure that your expense claims are handed in. Payment will be by BACS.
Feedback to your ADC/Divisional Commissioners or direct to the Scoutabout team so we can make future events even better.

ADC or Divisional Commissioner Support

Scout ADC or Girl Guiding Divisional Commissioner Support

The role of the Scout ADC/ Girl Guiding Divisional Commissioner in Scoutabout is:

Promote Scoutabout amongst the Scout Troops and Guide Units.
Ensure that each Troop/Unit has the opportunity to attend
Ensure that each Troop/Unit attending provides or supports an activity.
Help leaders to consider using parental help to run activities or to help with central catering. This will help leaders so they can have a look around and it can also be a very useful recruitment tool
Arrange and co-ordinate transport. We expect over 6,500 people to attend so coaches and minibuses will be fast-tracked
Ensure that all Risk Assessments are completed and returned on time
Liaise with the Scoutabout team if issues arise in the planning or preparation stages for the event
Liaise with your SASU, Network and Explorer Scout teams to get them to support or provide an activity.
Arrange and co-ordinate central catering. Combining Troops/Units will reduce the amount of catering equipment required, reduce potential fire risks and reduce the number of caterers required. Ideally we would like to see catering at District or Division level.
Act or appoint someone as Contingent Leader responsible for the layout of your District/Division campsite and the maintenance of good camping standards
Liaise with the Scoutabout team if issues arise during the event
Ensure your Troops/Units provide the activities they have agreed to
Ensure that all Scouts and Guides from your District/Division leave the site with appropriate supervision.
Leave your District/Division site clean and tidy and don’t leave anything behind
Collect feedback and provide this to the Scoutabout team.

Scoutabout FAQs

Scoutabout FAQs

Covid Statement

Scoutabout 2022 will run in compliance with national Scout and Guide guidelines. Covid will form a part of the whole site risk assessment although each troop and unit should undertake their own risk assessment following their association’s Covid policy.

How much does Scoutabout Cost?

The cost of the event itself is £38 per Scout/Guide and £14 for Leaders which covers site hire, activity hire and provision, badges, infrastructure etc. You will need to add the cost of transport and food to the event cost.

Why does each Troop/Unit have to run an activity?

We buy in some key activities but for the event to be a success, over 4,500 Scouts and Guides need to be entertained. Scouts/Guides have all sorts of interests and we don’t want them to spend all day queuing for the bigger rides. The sheer variety and creativity provided by the groups makes Scoutabout an exciting event for the Scouts/Guides and to do that all leaders are asked to help with activities. In the end it is a matter of logistics. Troops/Units bringing Scouts/Guides expect them to be entertained and we rely on the leaders to help. It keeps the costs down and over 200 activities make Scoutabout one of the largest activity camps that Scouts/Guides ever attend.

I don’t have many Scouts/Guides or leaders coming. Do I still need to run an activity?

Obviously we want there to be as many activities as possible. If you only have a few Scouts/Guides and have combined with another Troop/Unit to ensure attendance it is usually possible to run one activity between you. This should be agreed with the Scoutabout activities team first. If you have lots of Scouts/Guides attending, it is expected that an activity will be provided. It would be worth asking parents and other section leaders for help.

What first aid facilities are available?

Leaders are responsible for the health, hygiene and happiness of their Scouts/Guides including minor first aid in the same way as other campsites. We have a centralised 1st aid team for more serious accidents/incidents.

Can I drive onto the site?

Only vehicles with a site access pass will be allowed on site on Friday Evening and Sunday afternoon. Other vehicles will be directed to the car park

Can parents come on to the site at the end of the event?

Parents will not be invited to enter the site as a part of Safeguarding procedures. Should a parent need to enter the site, they will be escorted.

Can I swap attendees if one Scout/Guide drops out at the last minute and another one can come in their place?

Yes you can swap attendees on the online booking system. If you need to swap participants on the day, you’ll need to visit the late registrations tent on arrival.

Can leaders bring their children?

It may be necessary for some leaders to bring their children because of childcare and they will need to be supervised by the leaders. They will not be permitted on the activities

Do I have to escort Scouts/Guides around the site?

Leaders are not expected to escort Scouts/Guides around the site. The Scouts/Guides should buddy up and go around with their friends. They meet up with their leaders at mealtimes because the leaders are running activities at other times. Leaders should manage to find time to have a wander around the site and look at activities, pinch ideas, network and see what the Scouts/Guides are doing.

What toilets are available?

Toilets have been bought in and are kept cleaned throughout the weekend by the service teams. They are positioned around the site and near the camping areas. There are also some toilet blocks that are already on the site.

Power on Site

No generators are to be brought into the camping areas.

How do I claim my expenses?

You fill in a claims form and submit it to the County office and you will be paid by BACS.

Scoutabout Team

Scoutabout Team

Surrey Scouts

Name	Role
	Paul Iverson Scoutabout Event Leader Assistant County Commissioner (Scouts)
	Katy Cozens (Admin) Katy deals with all Scoutabout admin
	Kevin Yeo (Admin) Kevin deals with the booking site
	Richard Ayears Site Manager
	Mark Wingett Activities Team Leader
	Alistair Tickett Media Team Leader Deputy County Commissioner (Programme, Media & Comms)
	Ian Macqueen Deputy County Commissioner (Events)