The role of the ADC/Divison Commissioner in Bazzaz is:
Promote Bazzaz amongst the Beaver colonies/Rainbow units Ensure that each colony/unit has the opportunity to attend
Ensure that each colony/unit attending provides an activity. If small colonies/units are combining to support each other with leader numbers, then seek agreement from the Bazzaz team that they can offer one activity between them. This is usually not an issue and is a support mechanism to help smaller colonies/units attend. Only a member of the activities team can agree to this in order to ensure that we do provide enough activities for the numbers.
Help colonies/units to understand that Bazzaz is different this time and that colonies/units are expected to run bases and arrange for adults to escort the children.
Help leaders to consider using parental help on the day to staff bases. This will ensure some downtime for leaders so they can have a look around and it can also be a very useful recruitment tool.
Ensure that all Risk Assessments are completed and uploaded on time
Arrange for the collection and distribution of badges, wristbands etc before the event.
Liaise with the colonies/units on transport issues if they are coming as Districts/Divisions
Liaise with the Bazzaz team if issues arise in the planning or preparation stages for the event.
Arrange for a District/Division tent to be put up to serve as a base for bags etc and arrange for a team to put this tent up the night before or early on the morning before the Beavers/Rainbows arrive.
Support colonies/units with lunchtime supervision
Ensure that all Beavers/Rainbows from your District/Division are accounted for as they leave the site.
The role of the Leader in Bazzaz is:
To promote Bazzaz to the Beavers/Rainbows.
To send out materials advertising Bazzaz to the Beavers/Rainbows.
To register the colony/unit and give preliminary numbers.
To provide an activity for the event. The Bazzaz team will notify a colony/unit if their activity has already been offered several times by other groups across the county.
To upload a well-considered Risk Assessment (RA) for the activity via the booking site.
Ensure there are enough leaders to support the activity as well as giving leaders time for a break and a chance to wander around the event. It is worth finding parental help or help from other sections.
Ensure that all adults helping have a DBS.
If you are a small colony/unit and don’t think you can manage to find enough adults to attend, work with your ADC/Division Commissioner to see if there is another colony/unit that you can join.
To provide final numbers to the booking site.
To ensure that health forms (children and adults) are filled in via the booking site.
Ensure that Beavers/Rainbows and leaders have their correct wristband for entry to the site.
Ensure that activities are either set up the night before the event or before the event opens in the morning. Vehicular access will not be allowed after an appointed time once the site begins to fill up.
Arrange transport. Some Districts/Divisions will arrange coaches and others, closer to the site, will arrange for Beavers/Rainbows to be dropped off. Liaise with your District/Division to find out how it best works for you at local level. If travelling separately, arrange a system of meeting the Beavers/Rainbows so they can go onto the site together.
Supervise Beavers/Rainbows at lunchtime. All activities will stop to ensure that leaders have a break. This might be where having some spare adult hands will be of especial use.
Check the lost property for random scarves and trainers before you leave!
Ensure that your expense claims are handed in. Payment will be by BACS.